Since SharePoint 2013 and SharePoint 2016 came into the market, it was said that this technology has started becoming stronger. Within no time, SharePoint has found its way in being at the top, and now with its core tool for intranet and collaboration as part of Microsoft 365 and Office 365, it has reached a new height of success. Slowly and gradually, Microsoft has renewed the complete user interface of SharePoint and has made it modern. This modern SharePoint offers a mobile-first use interface, a modern cloud-first approach, and more.
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In today’s time, creating an information architecture is a difficult thing but what’s more difficult is compliance with these rules. For this, you can either hire a small team of well-trained experts or make the workflow more efficient, and have a separate team for each type of work. This can be useful as when it comes to maintenance of intranet content, it is distributed amongst various experts who are relevant to that field. Therefore, if a company wants to comply with the information architecture, a separate solution must be developed or any one of the intranet-in-a-box products must be taken into consideration.
For this, SharePoint SaaS solutions are used as they are cost-effective, scalable, flexible, and easy to understand. Let’s go through this blog and learn about SharePoint SaaS and its trends.
What is SharePoint-As-a-Service (2019)?
When it comes to development, there are times when developers would face certain complexity and at those times investments must be made in technologies like DevOps. Having a perfect stage environment for app development, integration, and testing is a must. While in this, the app deployment and testing processes must be carried out in an automated form. For this, Office 365 and SharePoint software-as-a-service are offering functionalities that are constantly changing. New functions are constantly added and existing ones are improved. Though this is a good thing, it requires preparedness and constant mindfulness. And the team will have to be ready to respond to Microsoft’s changes.
And today’s time, where it has become challenging to implement and develop an intranet within the company, the majority of the business owners rely on implementation partners. And this is when Microsoft or Microsoft certified partners are hired. The implementation partner uses its experience and offers a perfect solution that uses Intranet-As-A-Service (IaaS) or Software-As-A-Service (SaaS).
And to have a combination of both, SharePoint development service providers suggest going with SharePoint Online. It offers perfect solutions to companies who don’t want to put in any effort but also don’t want to risk their projects. Besides, SharePoint is customizable and offers complete freedom.
SharePoint as a SaaS solution is the best choice if you are looking for something that is scalable, cost-effective, and flexible. And that is the reason it is flourishing in the market. With such technology being popular, a report by ButterCloud specifies that around 73% of the companies say that each of their business tools, libraries, and servers would be SaaS-based.
Top 6 SharePoint SaaS Trends
SharePoint Online (SaaS) is continuously growing and because of that more and more people have started using it more than any other on-premises deployment. SharePoint SaaS enables the software development companies to stay in the competition and there are some of the trends of this technology that make it easier to compete with others. Let us go through some of the top SharePoint as a SaaS 2019 -
When it comes to SharePoint SaaS, the mobile-first approach is very important. It prevails in implementing SharePoint Online solutions like DMS, intranets, and LMS in 2019. When there is a mobile version, it comes with a must-have built-in feature and this will enable in reducing the reduced costs for desktop and mobile implementation of SharePoint solutions.
Integrating digital tools is a general SaaS trend that everyone follows as it enables to create relevance for SharePoint. By strengthening the integration processes across digital workplaces, a company can benefit as it increases the productivity of its employees. For instance, when any organization integrates SharePoint with Microsoft Teams, it enables easy collaboration between the employees and the clients.
Besides this, SharePoint has the capability to get integrated with other Microsoft and third-party tools, services, and systems like CRM, LMS, ERP, LMS, &BI. This type of integration will help in eliminating the silo approach at firms. Therefore, when an organization wants to shift to SharePoint Online (SaaS), it doesn’t have to worry that the tools that they were used to won’t work now with SharePoint coming into the picture. SharePoint completely merges with the existing infrastructure and digital environment.
In 2019, SharePoint SaaS started focusing on branding. And it came up with unique branding techniques of a cloud corporate portal or intranet as it can easily help any company promote its image, web part, products, and values to stay ahead of the competition and attract more users.
Besides this, SharePoint Online is known for its rich toolset that enables it to make the solutions appealing to customers, vendors, and partners. It enables the SharePoint developers to create a custom platform that helps in tailoring a color scheme, logo, navigation tools, and other design elements. And branded SharePoint solutions will make the platform unrecognizable, which is nowadays a popular request.
A site collection is nothing but a group of websites that comes with the same administrative settings and owner. Some of these settings are quotas and permissions. It is created within a web application and when it is created, a top-level website is automatically created in the site collection. Later, the SharePoint developer can create one or more subsites under the top-level website.
When we talk about SharePoint server or SharePoint Online, modernization is an approach that becomes very important. And this is the reason it has become a trend since 2018. Modernization is nothing but moving ahead with time and bringing new things into the picture. For instance, SharePoint came up with a new look & feel and new pages for lists & libraries in 2019.
Besides, new web parts are created to offer an improved employee experience. For instance, such web parts as My Frequent Sites and My Recent Documents offer simplified access to data, analytics, number, page, and file, personalized employee experience, and increase employee performance.
Be it any technology, AI and machine learning makes it easier to use and more effective to work with. And the same goes with SharePoint SaaS. It is a platform that widely uses AI elements like key phrases, cognitive analysis of texts for sentiment, recognizing images for auto-tagging, and translation or moderation. In addition to this, to improve customer service and collaboration, bots are used in SharePoint Online portals and intranets.
Besides, AI is a technology that allows regulatory compliance and improving search, which are the main features of SharePoint solutions for regulated industries and big enterprises. For example, AI can easily eliminate security threats automatically in SharePoint and by just imposing automated restrictions. These restrictions will make sure that the users view, use, and share a document as per the external and internal.
As seen in this blog, everyone must keep an eye on the trends of SharePoint SaaS as they will help in being aware of the new capabilities of the cloud platform. They also help in shaping the vision of the company’s future solution, value, and decide the list of must-have features. All the things we discussed in this article can help you if you have already used the cloud deployment of SharePoint and can easily improve the functionalities of your company’s solution.